Forms and Instructions [1]

Asset Updates Form

This form is used to update building location, room number, serial number, and/or custodial name for an asset. **This does NOT transfer the asset to another department.** You must use an Internal Transfer Workflow form to move an asset to another department.. 

• Workflow Asset Updates Form [2]
• Asset Updates Additional Listing [3] - Template to attach to Workflow Form for additional assets

Addition Request Form

Submit this form when adding capitalized equipment.

• Workflow Asset Addition Form [4]
• Addition Request Form Instructions [5]

Deductions Request Form

Submit this form to remove assets from the departmental inventory.  Only Workflow forms are accepted.

• Workflow Deduction Form [6]
• Deduction Request Form Instructions [7]

Internal Transfer of University Equipment

Submit this form when requesting a transfer of equipment ownership or responsibility from one department or sub-department to another within the University of Iowa.  Only Workflow forms are accepted.

If this equipment was originally purchased this fiscal year by a department and transferred to another department in the same fiscal year, this form is not necessary.  Please webCV the original MFK under the original purchase order (PO).

• Workflow Internal Transfer Form [8]
• Internal Transfer Form Instructions [9]

Off Campus Use of Property

Submit this form when equipment will be considered "off campus."  Only Workflow forms are accepted.

• Workflow Off Campus Use Form [10]
• Off Campus Form Instructions [11]

Surplus Removal Request Form

Submit this form to remove property and send to surplus.

• Surplus Removal Form [12]
• Surplus Website [13]

Title Transfer of University Equipment

Submit this form to request a transfer of capital equipment purchased by an active research grant, on fund 500 or 510, and that research grant is being transferred to another institution, usually with a departing faculty member.

All equipment purchased on non-Fund 500 or 510 is property of the University of Iowa and must be sold through University of Iowa Surplus.  Contact the Surplus and Central Receiving Manager [14] to facilitate the sale of equipment to the new institution.

• Workflow Title Transfer Form [15]
• Title Transfer Form Instructions [16]

Statement of Government-Owned Equipment Status (federal assets only)

Submit this form when:

• adding federal-furnished equipment
• changing custodian or location, including transfer to/from off-campus
• changing the Federal condition code
• adding Government-owned title to an existing asset
• requesting disposition
• transferring asset between contract accountability (grant/program code)
•  Statement of Government-Owned Equipment Status (federal assets only - pdf) [17]
• Statement of Government-Owned Equipment Form [18]Instructions [18]

Non-Capitalized Equipment

CAM does not track non-capitalized equipment or usage of this form.  This template is for departments use only.

• Excel Template [19]