Published on Capital Assets Management (https://cam.fo.uiowa.edu)

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Forms and Instructions [1]

Asset Updates Form

This form is used to update building location, room number, serial number, and/or custodial name for an asset. **This does NOT transfer the asset to another department.** You must use an Internal Transfer Workflow form to move an asset to another department.. 

  • Workflow Asset Updates Form [2]
  • Asset Updates Additional Listing [3] - Template to attach to Workflow Form for additional assets

Addition Request Form

Submit this form when adding capitalized equipment.

  • Workflow Asset Addition Form [4]
  • Addition Request Form Instructions [5]

Deductions Request Form

Submit this form to remove assets from the departmental inventory.  Only Workflow forms are accepted.

  • Workflow Deduction Form [6]
  • Deduction Request Form Instructions [7]

Internal Transfer of University Equipment

Submit this form when requesting a transfer of equipment ownership or responsibility from one department or sub-department to another within the University of Iowa.  Only Workflow forms are accepted.

If this equipment was originally purchased this fiscal year by a department and transferred to another department in the same fiscal year, this form is not necessary.  Please webCV the original MFK under the original purchase order (PO).

  • Workflow Internal Transfer Form [8]
  • Internal Transfer Form Instructions [9]

Off Campus Use of Property

Submit this form when equipment will be considered "off campus."  Only Workflow forms are accepted.

  • Workflow Off Campus Use Form [10]
  • Off Campus Form Instructions [11]

Surplus Removal Request Form

Submit this form to remove property and send to surplus.

  • Surplus Removal Form [12]
  • Surplus Website [13]

Title Transfer of University Equipment

Submit this form to request a transfer of capital equipment purchased by an active research grant, on fund 500 or 510, and that research grant is being transferred to another institution, usually with a departing faculty member.

All equipment purchased on non-Fund 500 or 510 is property of the University of Iowa and must be sold through University of Iowa Surplus.  Contact the Surplus and Central Receiving Manager [14] to facilitate the sale of equipment to the new institution.

  • Workflow Title Transfer Form [15]
  • Title Transfer Form Instructions [16]

Statement of Government-Owned Equipment Status (federal assets only)

Submit this form when:

  • adding federal-furnished equipment
  • changing custodian or location, including transfer to/from off-campus
  • changing the Federal condition code
  • adding Government-owned title to an existing asset
  • requesting disposition
  • transferring asset between contract accountability (grant/program code)
  •  Statement of Government-Owned Equipment Status (federal assets only - pdf) [17]
  • Statement of Government-Owned Equipment Form [18]Instructions [18]

Non-Capitalized Equipment

CAM does not track non-capitalized equipment or usage of this form.  This template is for departments use only.

  • Excel Template [19]

Source URL: https://cam.fo.uiowa.edu/content/forms-and-instructions

Links:
[1] https://cam.fo.uiowa.edu/content/forms-and-instructions
[2] https://workflow.uiowa.edu/form/update
[3] https://cam.fo.uiowa.edu/sites/cam.fo.uiowa.edu/files/Template%20-%20Asset%20Changes.docx
[4] https://workflow.uiowa.edu/form/addition
[5] https://cam.fo.uiowa.edu/sites/cam.fo.uiowa.edu/files/addition_form_instructions_5-29-18.docx
[6] https://workflow.uiowa.edu/form/deduct
[7] https://cam.fo.uiowa.edu/content/deductions
[8] https://workflow.uiowa.edu/form/internaltrf
[9] https://cam.fo.uiowa.edu/content/internal-transfer
[10] https://workflow.uiowa.edu/form/offcampus
[11] https://cam.fo.uiowa.edu/content/campus-use
[12] http://services.bo.uiowa.edu/Apps/SurplusRemovalRequest/Default.aspx?uip_ticket=SGT-1e0140-w9vBKbo8EkC3L11nB0s-IBZHYiL5Sl6Np_sLN552c-tPcbY7cYI
[13] https://surplus.fo.uiowa.edu/surplus-pick
[14] https://surplus.fo.uiowa.edu/contacts
[15] https://workflow.uiowa.edu/form/titletrf
[16] https://cam.fo.uiowa.edu/content/title-transfer
[17] https://cam.fo.uiowa.edu/sites/cam.fo.uiowa.edu/files/gostat.pdf
[18] https://cam.fo.uiowa.edu/content/federal-assets
[19] https://cam.fo.uiowa.edu/sites/cam.fo.uiowa.edu/files/Non%20Capital%20Equipment%20Tracking%20Template.xlsx