Transfers [1]

Departments may need to transfer expenditures for assets. The Department can accomplish this through a “CV” during the first fiscal year of an asset’s life. CAM will then transfer ownership in the asset management to match the “CV”.

Departments may transfer responsibility/ownership of an asset until it has been retired. Departments should submit an Internal Transfer Form [2] to CAM to transfer ownership in the asset management system. 

• Requires the approval of the Departmental Executive Offices from both the Relinquishing and Receiving Departments (or their designees). If this is a transfer between Sub-departments within a Department, either the Departmental Executive Officer may sign approving the transfer or Sub-department Managers may each sign for their respective areas.
• Should not be used to update asset records for changes in location or custodian. These changes do not require Departmental Executive Officer approval, so please email the Capital Assets Management [3] Office to initiate change.
• Does not “CV” the expenditure.

See all forms and instructions [4].